Employment verification is an essential part of the recruitment process. It enables employers to validate the information provided by job candidates, thereby ensuring they possess the necessary skills and experience for the role. This article delves into the intricacies of the verification, its importance, and ways to conduct it efficiently and effectively.
What is Employment Verification?
Employment verification refers to the process of confirming the accuracy of the information a job applicant provides on their resume or CV. This includes verifying details such as prior employers, job titles, and dates of employment. In essence, it is a due diligence exercise that helps employers validate candidates’ qualifications and protect them from hiring individuals with fabricated employment histories.
The Importance Of Employment Verification
Employee verification is crucial for several reasons. Firstly, it can help employers assess a candidate’s suitability for a role based on their past experiences. Secondly, verifying employment details can shield organizations from potential legal repercussions that could arise from hiring someone with falsified credentials. Furthermore, it contributes to maintaining a safe and competent workforce, thereby boosting overall productivity and performance.
The Difference Between Employment Verification and Reference Checks
It’s essential to understand the distinction between Employee verification and reference checks. While verification involves confirming factual information such as employment dates and job titles, reference checks involve seeking qualitative information from previous employers. This may include the candidate’s job performance, reasons for leaving previous jobs, and potential for rehire.
How To Conduct Employment Verification
Employment verification generally involves contacting the applicant’s past employers to confirm their job titles, employment dates, and other relevant information. However, the process can be time-consuming and burdensome, especially when there’s a large volume of candidates to verify.
This is where verification services such as Equifax’s The Work Number or other professional background screening firms come in handy. They can speed up the process, ensure accuracy, and help employers maintain compliance with federal, state, and local laws.
Information Released During Employment Verification
Typically, an employment verification report confirms the candidate’s employment status, job title, and dates of employment. However, the information that can be disclosed during verification varies depending on federal, state, and local laws. Some states restrict the information that employers can share, while others prohibit asking about a candidate’s salary history. Therefore, familiarity with these laws is crucial to avoid inadvertently violating them during the verification process.
Turnaround Time for Employment Verification
The time taken to complete verification can vary depending on the volume of candidates and the number of past jobs that need verification. However, when employers partner with a reliable background screening provider, they can significantly reduce the turnaround time, often completing the process within a few days.
Legal Aspects of Employment Verification
While there are no federal laws limiting what past employers can reveal, employers must comply with the Fair Credit Reporting Act (FCRA) regulations when conducting verifications. This includes disclosing the intent to conduct a background check, obtaining written permission from the candidate before conducting any screenings, and following the adverse action process if the background check results impact the hiring decision.
The Future of Employment Verification
The current job market dynamics, often referred to as “The Great Resignation,” has seen an unprecedented number of workers quitting their jobs. This scenario, coupled with the increasing number of job openings, has intensified the need for efficient and accurate employment verification processes. As such, employers are continually seeking innovative ways to streamline the hiring process and ensure they recruit the right candidates.
Employment verification serves as a critical tool for employers to confirm a candidate’s job history and qualifications. By understanding its importance, how to conduct it, and the legal aspects involved, employers can ensure a seamless hiring process, mitigate the risk of false credentials, and maintain a competent workforce.