Enhanced Due Diligence (EDD): Steps, Benefits, & Guide

Enhanced Due Diligence (EDD) stands as a crucial advanced risk assessment mechanism within modern business practices, pivotal for identifying and mitigating potential financial crimes such as money laundering and terrorist financing.

Its implementation aids businesses in adhering to robust Anti-Money Laundering (AML) programs, ensuring they meet legal obligations while preventing financial losses and reputational damage. [1]

Understanding Enhanced Due Diligence

EDD vs. Customer Due Diligence (CDD)

Enhanced Due Diligence (EDD) is an advanced risk assessment process designed to go beyond the basics of Customer Due Diligence (CDD).^[2] While CDD sets the foundation for identifying customer risks, EDD introduces additional measures to gain a deeper understanding of high-risk customers. This segment elaborates on how EDD builds upon CDD to enhance risk management and due diligence practices. ^[3]

1. Definition and Scope:
   • CDD: Establishes basic identity verification and risk assessment.
   • EDD: Extends CDD with more rigorous checks, focusing on high-risk customers and complex business relationships.
2. When EDD is Required:
   • Initiated for new business relationships or when existing relationships undergo significant changes.
   • Necessary during occasional high-value transactions, especially if there’s suspicion of money laundering or terrorist financing.
   • Applied when the reliability of provided documentation or information is questionable. ^[4]

Key Aspects of Enhanced Due Diligence

EDD is crucial for businesses aiming to implement robust Anti-Money Laundering (AML) measures. It involves several key practices:

• In-depth Identity Verification: Goes beyond standard checks to include detailed background checks and reputation assessments.
• Understanding Financial Behaviors: Analyzes transaction patterns, source of funds, and the nature of business engagements to identify any anomalies.^[5]
• Ongoing Monitoring: Includes regular updates and checks to ensure continuous understanding of the customer’s business activities and risk levels.

Importance of Enhanced Due Diligence in Risk Management

Implementing EDD allows organizations to:

• Detect and Prevent Financial Crimes: Identifies potential risks of money laundering and terrorist financing before they affect the business.
• Comply with Regulatory Standards: Meets legal and regulatory requirements, avoiding significant fines and sanctions.
• Protect Brand Integrity: Prevents association with corrupt entities, safeguarding the organization’s reputation and trustworthiness.^[6]

Application in High-Risk Industries

Certain industries are more susceptible to financial crimes, making EDD especially important. These include:

• Banking and Finance: Where large sums of money are frequently moved.
• Real Estate: Where high-value transactions are common.
• Legal Services: Where complex business arrangements could obscure illicit activities.
• High-Value Goods Markets: Such as art and jewelry, which are often used for money laundering.

Components of an Effective EDD Program

Key Steps in Enhanced Due Diligence (EDD)

1. Identification and Verification

• Obtaining Additional Identifying Information: Gather data from a variety of sources to ensure comprehensive identity verification.
• Identity Document Verification: Utilize advanced technologies to verify ID documents and biometrics for secure customer onboarding.
• Person Match and Verification: Blend verification capabilities to achieve the highest assurance in customer onboarding.

2. Understanding and Monitoring

• Collecting Customer Information: Essential data includes name, date of birth, address, and more specific details depending on the customer’s risk profile.
• Real-Time Transaction Monitoring: Implement advanced analytics and configurable risk scoring to monitor customer activities and transactions continuously.
• Ongoing Risk Assessment: Regularly update risk assessments to reflect any changes in the customer’s activities or business relationships. ^[8]

3. Regulatory Compliance and Reporting

• Watchlist and Sanctions Screening: Screen against OFAC, FATF, and UN Security Council sanctions lists to comply with global regulations.
• Automated Regulatory Reporting: Ensure efficient compliance with regulatory reporting requirements, leveraging technology to streamline processes.
• Record Keeping: Maintain detailed records of all collected information for a minimum of five years to support regulatory audits and inquiries.

4. Risk Management Strategies

• Risk-Based Approach: Tailor the level of due diligence based on the assessed risk, ensuring more stringent measures for higher-risk categories.
• Configurable Risk Scoring: Apply a risk-based approach to reduce transaction and customer onboarding risks effectively.
• Advanced Analytics: Use machine learning and AI to enhance the reliability and efficiency of the EDD processes.^[9]

5. Special Considerations for High-Risk Customers

• Enhanced Scrutiny for PEPs: Implement specific measures for Politically Exposed Persons (PEPs), including deeper background checks and ongoing monitoring.
• Understanding Beneficial Ownership: Thoroughly investigate and document the ownership structure of businesses, especially those with complex or opaque ownership models.
• Source of Funds Verification: Rigorously verify the origin of funds to ensure they are not derived from illicit activities.

By integrating these components into an EDD program, businesses can significantly enhance their due diligence processes, ensuring robust risk management and compliance with international standards.

Challenges in Implementing Enhanced Due Diligence

Enhanced Due Diligence (EDD) is critical for industries like Money Services Businesses, investment firms, and cryptocurrency exchanges, where the stakes are high and regulatory scrutiny is intense. However, implementing EDD is fraught with challenges that can impede effectiveness and efficiency.

Data Security and Compliance Complexities

1. Increased Data Security Risks: The shift to remote working has heightened the risks associated with digital data management, necessitating stringent cyber hygiene practices.
2. Compliance with Data Protection Regulations: Ensuring compliance while managing third-party risk exposures and maintaining data privacy is increasingly complex in a digital landscape.

Resource and Knowledge Constraints

1. High Costs and Resource Intensive: EDD processes are often seen as costly, requiring significant investment in technology and skilled personnel.
2. Lack of Expertise: Many organizations face a shortage of skilled compliance officers, which is compounded by a general lack of knowledge on when and how to effectively implement EDD.

Operational Challenges

1. Inadequate Technology and Processes: Many firms struggle with outdated systems that are ill-equipped to handle the nuances of EDD, leading to unreliable or unclear data management.
2. Time Constraints and Efficiency: The labor-intensive nature of conducting thorough due diligence can lead to delays and inefficiencies, impacting overall operational effectiveness.

Strategic and Human Factor Issues

1. Maintaining Team Continuity: Changes in team personnel can lead to loss of institutional and process knowledge, which can set back compliance efforts significantly.
2. Cultural and Identification Challenges: Identifying ultimate beneficial owners and politically exposed persons is often hindered by cultural barriers and evolving customer identity documentation.

Implementing EDD effectively requires addressing these multifaceted challenges through strategic planning, investment in technology, and continuous training and development of compliance personnel.

Best Practices for Enhanced Due Diligence

RegTech Solutions for EDD

1. Automation and Efficiency: Companies can enhance their Enhanced Due Diligence (EDD) by integrating RegTech solutions to automate the verification process. This technology streamlines the assessment of customers and their risk profiles, minimizing friction in the Know Your Customer (KYC) flow.

Politically Exposed Persons (PEPs) Assessment

1. Robust Framework: Implementing a robust customer assessment framework for PEPs is crucial. It assists in determining the risk posed by PEPs and supports informed decision-making regarding account openings and transactions.
2. PEP Screening Practices:
   • Obtain extensive information about PEPs.
   • Assess the broader network associated with PEPs.
   • Regularly consult PEP lists and lists of countries with high money laundering rates, including FATF blacklists and greylists.

Comprehensive Reviews and Monitoring

1. Ultimate Beneficial Ownership and Source of Funds:
   • Conduct thorough reviews of ultimate beneficial ownership.
   • Verify the source of funds rigorously to ensure legitimacy.
2. Transaction Monitoring:
   • Implement continuous monitoring of transactions to detect anomalous activities promptly.
3. Adverse Media Screening:
   • Utilize media screening to gather information on potential risks associated with customers.
4. On-Site Visits:
   • Conduct on-site visits when necessary to verify information and assess business operations directly.
5. Documentation and Reporting:
   • Regularly review and update documentation.
   • Ensure accurate and timely reporting as per regulatory requirements.

Risk-Based Monitoring System

1. Ongoing Strategy: Developing an ongoing risk-based monitoring system is essential for maintaining effective EDD. This system should adapt to changes in customer behavior and global financial threats to ensure continuous compliance and risk management.

References

1. lba – GUIDELINES ON CUSTOMER DUE DILIGENCE –  https://www.lba.lt/uploads/documents/files/Apie%20mus/AML/LBA_AML_Guidelines_2020.pdf
2. gov – FCDO Due Diligence: Safeguarding for external partners. GOV.UK.https://www.gov.uk/government/publications/dfid-enhanced-due-diligence-safeguarding-for-external-partners
3. gov – Innovation, Deloitte: Enhanced due diligence processes for third-party models. GOV.UK. https://www.gov.uk/ai-assurance-techniques/deloitte-enhanced-due-diligence-processes-for-third-party-models
4. bsaaml – Complete Professional Services, LLC. (CPS IT Solutions). FFIEC BSA/AML Assessing Compliance with BSA Regulatory Requirements – Customer Due Diligence. https://bsaaml.ffiec.gov/manual/AssessingComplianceWithBSARegulatoryRequirements/02
5. federalregister – Customer due diligence requirements for financial institutions. Federal Register. https://www.federalregister.gov/documents/2016/05/11/2016-10567/customer-due-diligence-requirements-for-financial-institutions
6. sbos – GUIDANCE FOR A RISK-BASED APPROACH – https://cbos.gov.sd/sites/default/files/Risk-Based-Approach-Banking-Sector_0.pdf
7. assets – Future Of Due Diligence – https://assets.kpmg.com/content/dam/kpmg/ch/pdf/enhanced-due-diligence-en.pdf
8. hsbc – ENHANCED DUE DILIGENCE QUESTIONNAIRE https://www.hsbc.com.sg/content/dam/hsbc/sg/documents/wealth/investments/sgx-enhanced-diligence-questionnaire.pdf
9. moneylaundering – Towards a Values-Based Data Governance Theory in the Social Economy in Ontario https://www.moneylaundering.com/wp-content/uploads/2021/11/st.Vincent.Guidance.10621.pdf
10. amluae – A Complete Guide to Customer Due Diligence (CDD)https://amluae.com/wp-content/uploads/2023/09/Customer-Due-Diligence-Guide.pdf